10 Examples of Memorandum

memorandum is a labor document that is also known as a memo, which is used as an administrative means of communication between personnel who work in companies, public or private institutions, or government agencies.

The memorandum can be written in different formats, although it is usually written on a half-letter size sheet, which can be printed with the title of the memorandum, although this is not mandatory.

The memorandum serves to disclose important information to company employees, such as notices, new provisions, vacation requests, instructions, and recommendations, among many others.

The memorandum should be drafted with the following information:

Name of the person or persons to whom it is addressed.


The subject in question, drafted in a brief way.

Name of the sender (s).


10 examples of memorandum:

Example 1.

Memorandum: 7021/18.

Lic. Rodolfo Buenrostro Benavides
Warehouse Manager.

Villahermosa Tabasco, on June 4, 2013.

Who subscribes Irma Mendoza Fuentes Human Resources Manager, I inform you that from June 15 of this year, the tests for the implementation of the new inventory control system will begin. Therefore, I request that you and your staff give all the support that the company that developed the system requires for this purpose.

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Without further ado, at the moment I am waiting for you to follow up on my request.

Irma Mendoza Fuentes
Human Resources Manager.

Example 2.

Mexico City, November 15, 2013.


To: Jaime Ruíz Parra
Accounting Manager

From: Lorena Fuentes Rodríguez
Human Resources Manager

Subject: Training Course

All employees in the accounting area are invited to the Tax Reform course that will take place in Boardroom B on November 30 of this year from 6 to 9 pm.

It is very important to have your presence.


Lorena Fuentes Rodríguez
Human Resources Manager

Example 3.

Mexico City, May 23, 2012.

Lic. Francisco Medrano Fernández
Systems Manager

I hereby request that you authorize my annual vacation which I request from June 1 to June 15 of this year.


Ing. Gabriel Riebeling Gutiérrez
Systems Employee.

Example 4.

Memorandum 25/2013.

Carolina Padilla Hernández
N. Employee 394

Monterrey, Nuevo León on June 12, 2013.

I hereby inform you that a discount of one day’s salary will be made via payroll in the next fortnight, since three consecutive delays have accumulated in the month.

I hope your understanding of such provision and remind you of the importance of punctuality for this company.

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Luis Tamayo González
Human Resources Manager.

Example 5.


Querétaro, Querétaro on May 8, 2010.

Attention to Margarita Padilla Rojas.
Warehouse manager.

Dear Miss. Padilla, I would like to inform you that next Friday, May 10, the departure time for all warehouse employees will be at 3:00 pm, so I request that you inform the staff in charge of said information.


Rubén Lara Monroy
Human Resources.

Example 6.

Mexico City, June 13, 2013.
Memorandum 3/2010

Lic. Ernesto Morales Cruz
Production Director

Dear Lic. Morales, by this, means I want to inform you that production line number 6 requires preventive maintenance, so I very carefully request you to take the necessary precautions to be able to stop production on that line on July 13, 2013.

Carlos Macedo Flores
Maintenance Manager.

Example 7.

Mexico City, December 2, 2012.

All the personnel of this company are informed that the payroll for the first fortnight of December will be paid on the 10th since the Christmas bonus will be deposited on the 18th and the savings on the 26th.

Arturo Sánchez Pérez
General Accountant.

Example 8.

Memorandum 8/12/2013.

Karla Hernández Ramos with employee number 54 becomes aware that her sales quota this month has not been satisfactory, so she is called to attention and asked to increase her productivity in the following month since otherwise, you will not meet quarterly sales goals.

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Thank you in advance for your attention to the present.

Alejandro Bustos Maldonado
Head of Regional Sales

Example 9.


Culiacán, Sinaloa, on September 9, 2010.

Through this channel, all personnel are informed that personal loans are canceled until further notice since the company is currently facing a difficult economic situation. We hope your understanding in this regard.

Gloria Patiño Ruíz
Human Resources Department

Example 10.

Celaya, Guanajuato on June 13, 2013.

To: Francisco López Parra
Maintenance Manager.

From: José Luis Méndez Ceniceros
Employee N. 67 of Sistemas.

Dear Mr. Francisco López, I hereby request you to check the air conditioning system of my office, since it is not working properly.

José Luis Méndez Ceniceros
Employee N. 67 of Sistemas.

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